No. of Positions:02
JOB DUTIES:
- Provide high-level administrative support to the Director of Operations, including managing schedules, meetings, and confidential correspondence across all hotel properties.
- Coordinate and prepare documentation for executive meetings, construction updates, project planning, and board reporting.
- Maintain organized records for corporate files, hotel licenses, contracts, vendor agreements, and construction permits.
- Assist with financial documentation, including expense tracking, budget reports, invoice processing, and monthly reconciliation summaries.
- Support ongoing hotel construction and renovation projects by liaising with contractors, tracking timelines, and managing related administrative paperwork.
- Prepare travel itineraries and accompany the management on business trips to other company locations, development sites, and hospitality partners.
- Facilitate internal communication between departments across the hotel group to ensure alignment on operations, staffing, and brand standards.
- Draft and proofread reports, memos, and presentations for senior leadership, ensuring clarity, accuracy, and timely delivery.
- Coordinate with external franchise representatives, government offices, and vendors, on behalf of the Director.
- Maintain confidentiality and discretion in handling sensitive operational, financial, and strategic information across all hotel entities.
- Monitor deadlines and ensure compliance with regulatory filings, corporate policies, hotel franchise obligations, and construction timelines.
- Coordinate special projects and events, including hotel openings, stakeholder site visits, and executive retreats, handling all logistics and communications.
Education: Secondary School or equivalent experience
Experience & Skills: 2 years to less than 3 years of experience in relative field
Language: English.
Annual Salary $56,200 – $58,000 for 30 to 40 Hours per week
Starting Date: As soon as possible
Terms of Employment: Full-time and permanent
Benefits: 4 % Vacation Pay
Please send your resume by email at holidayinnexpresskingston@gmail.com